Effective Date: July 3, 2024
The International Applied Artificial Intelligence Institute (“IAAI Institute,” “we,” or “us”) is a professional certification body headquartered in the United States. This Privacy Policy outlines how we collect, process, store, transfer, and protect your personal information across our certification platform, digital properties, and institutional infrastructure.
By using the IAAI Institute website, registering for an examination, applying for certification, or otherwise providing personal information to us, you consent to the processing, transfer, and storage of your data as described in this Policy. Where required by law, we will obtain explicit consent.
This Policy governs all personal data collected or processed by IAAI Institute, including through:
Our website and affiliated subdomains;
Certification exam registration and preparation portals;
Digital marketing, advertisements, and communication channels;
Employer and partner verification systems;
Direct communication with IAAI personnel.
We collect personal information that is necessary to:
Deliver certification exams and issue credentials;
Provide user accounts, verification tools, and optional preparation services;
Maintain internal security, regulatory compliance, and candidate records.
Data categories include:
Identity data (e.g., name, date of birth, government ID, IAAI Certification ID);
Contact details (e.g., mailing address, email address, phone number);
Exam-related data (e.g., scheduling, scores, attempts, certification status);
Payment data (via secure third-party processors);
Technical and behavioral data (e.g., IP address, browser fingerprint, device ID);
Preference and consent data (e.g., marketing preferences, cookie settings).
Sensitive personal data such as health or religious information is only collected when required by law or for accommodation purposes, and is handled with heightened safeguards.
Our processing of personal data is based on the following legal grounds:
Performance of a contract (e.g., administering exams);
Compliance with legal obligations (e.g., audit, accreditation, sanctions);
Legitimate interests (e.g., fraud prevention, service improvement);
Consent (where legally required or appropriate).
Your personal data may be used to:
Administer and score certification exams;
Issue, verify, and renew certifications;
Provide customer support and candidate communications;
Conduct research, statistical analysis, and exam quality control;
Deliver marketing communications (where permitted by law);
Comply with applicable laws, court orders, and regulatory bodies.
We use cookies, device identifiers, and similar technologies for:
Site functionality and analytics;
Fraud detection and session management;
Audience measurement and limited remarketing.
You may manage cookie settings via your browser or our site interface. Disabling cookies may impair site functionality.
We share personal data only with:
Exam delivery providers, hosting platforms, and technical vendors under contract;
Payment processors for transaction processing;
Analytics providers and cloud infrastructure partners;
Employers, where credential verification is requested or required;
Legal authorities when compelled by law.
All third-party data sharing is governed by contractual safeguards, and vendors are prohibited from using data beyond the scope of services provided to IAAI Institute.
Your personal information may be transferred to, stored, or processed in jurisdictions outside your country of residence, including the United States. Such transfers are governed by standard contractual clauses or other lawful mechanisms, where required by applicable law.
We maintain technical, physical, and administrative safeguards to protect your data from unauthorized access, alteration, or disclosure. Data is encrypted in transit and at rest where appropriate. Access is restricted to personnel with a legitimate business need.
Certification records may be retained indefinitely for historical validation, compliance, and verification purposes. Other data may be retained in accordance with regulatory or operational requirements.
Subject to applicable law, you may have the right to:
Access your personal data;
Rectify inaccurate or incomplete data;
Request erasure or restriction of processing;
Object to certain processing activities;
Withdraw consent where processing is based on consent;
Lodge a complaint with a supervisory authority.
To exercise your rights, please contact: privacy@iaai.org
Our website may contain links to external websites not controlled by IAAI Institute. We are not responsible for the privacy practices or content of such sites. We encourage you to review their privacy statements.
We may revise this Policy periodically. Material changes will be communicated via prominent notice on our website. Continued use of our services constitutes acceptance of the updated Policy.
IAAI Institute does not knowingly collect or process personal information from individuals under the age of 16. If we become aware that such information has been submitted without verified parental or guardian consent, we will delete it promptly in accordance with applicable law.
IAAI Institute may use limited automated processing to score certification exams and generate statistical analytics for internal quality assurance. These processes do not result in legal or similarly significant effects on individuals. We do not conduct automated profiling, behavioral targeting, or algorithmic employment decisions.
You may choose to receive marketing emails, product updates, or third-party partnership communications by explicitly opting in during registration or account setup. You may withdraw your consent to receive such communications at any time by updating your preferences or contacting privacy@iaai.org.
We do not share your personal data with third-party marketers without your prior consent.
For additional information regarding the specific cookies and tracking technologies used by our website—including their purpose, duration, and data collection scope—please refer to our Cookie Policy. This includes technologies used for session management, analytics, fraud detection, and limited remarketing.
We retain personal data only as long as reasonably necessary for the purposes described in this Policy or as required by law. Retention periods include:
Certification records: indefinitely (for credential validation and regulatory compliance)
Customer support correspondence: 7 years
Marketing consent records and analytics data: 3 years
Payment and transaction records: 7 years (in accordance with U.S. tax regulations)
Inactive user accounts: deleted after 24 consecutive months of inactivity
For questions regarding this Policy or to exercise your rights, please contact:
IAAI Institute – Data Privacy Officer
Email: legal@iaaiinstitute.org
Address: 1309 Coffeen Ave Ste #2, Sheridan Wyoming